last modified on Tuesday Aug 5, 2005
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- Paper size and formats
- Type styles and fonts
- Detailed Recommendations
- Latex style files

ESTIMedia 2004
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Submission Instructions

Please note that the hard deadline for receipt of the final manuscript is August 15th 2005. You have to submit your camera ready version electronically via our web site and fax to us a signed IEEE copyright form before that date.

Please understand that we now consider you/your co-authors committed to pre-register at the workshop by August 25th at the latest and to present the paper at the workshop. By failing doing so and/or failing to send a signed copyright form on time will imply your paper not to be considered for inclusion in the final proceedings of the workshop.

Authors not available during the complete period of time between August 5th until August 29th (i.e., due to vacation period, etc.) are requested to designate a contact person as soon as possible!

¢Ñ Click here to upload your Final Manuscript.

Paper size and formats:
The paper size should be US standard size paper of 8 1/2 by 11 inches. On all pages, the bottom margin should be 1-1/8 inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the bottom edge of the page. Please do not number the pages.

In many cases the page size, top and bottom margines and/or the existence of page numbers is not respected and we ask the author to resubmit the file within 24 hours. Failing doing so may your paper not included in the final proceedings.

Additional requirements:
  • All text must be in a two-column format.
  • The total width of the text area is 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm) high.
  • Columns are to be 3-1/4 inches (8.25 cm) wide, with a 5/16 inch (0.8 cm) space between them.
  • The main title (on the first page) should begin 1-3/8 inches (3.49 cm) from the top edge of the page.
  • The second and following pages should begin 1.0 inch (2.54 cm) from the top edge.
  • Type styles and fonts:
    Please use Times or Times Roman.

    It is very important that you use standard Adobe Type 1 fonts. Fonts must be from Latin 1 Fontset .

    Even though other fonts will look fine over a PostScript viewer, when the files are distilled into PDF files, non-Adobe fonts are extremely difficult to read on the screen.
    As from 2005 IEEE also requires IEEEXplore¢ç complaint PDF¢¥s. Please refer to page 1 of the IEEE recommendations for generating IEEEXplore compatible PDF files and page 2 on how to check the fonts of your PDF using Acrobat Reader. Adobe Acrobat users can check for font embedding and subsetting by following the steps indicated in that document. Failure to embed and subset fonts is the biggest obstacle to PDF compliance with IEEE Xplore¢ç.

    In many cases the document includes Fontsets from other languages and which are not processed by the IEEE distiller and we ask the author to resubmit the file within 24 hours. Failing doing so may your paper not included in the final proceedings.

    Important! LaTex users - LaTex files are particularly problematic and when converted to PDF are almost unreadable on the screen. This is because the default fonts are transformed to bitmapped fonts when the PostScript file is made into PDF. A solution to this problem is to utilize the Times Roman PostScript font when formatting their documents. This can be achieved easily by specifying Times font at the documentstyle command:

    Although the mathematics fonts used by LaTeX are not Type 1 fonts, the appearance of the document can improve tremendously if the above command is used in the TeX document. If the author uses LaTeX2e package, it is even possible to use Type 1 fonts for mathematical symbols. You need to have the package mathptm. If you are using LaTeX2e, use the macro:
    Detailed Recommendations (optional):
    Main title
    Center the title 1-3/8 inches (3.49 cm) from the top edge of the first page. The title should be in Times 14-point, boldface type.

    Should be in two column format in fully-justified italicized text, at the top of the left-hand column, below the author and affiliation information. Use the word "Abstract" as the title, in 12-point Times, boldface type, centered relative to the column, initially capitalized. The abstract is to be in 10-point, single-spaced type.

    Text body
    Should be in a two-column format in 10-point Times, single-spaced. Do not use double-spacing. Figure and table captions should be also 10-point boldface type.

    First order (e.g., 1. Introduction): should be Times 12-point boldface, initially capitalized, flush left, with one blank line before, and one blank line after.

    Second order (e.g., 1.1. Database elements): should be Times 11-point boldface, initially capitalized, flush left, with one blank line before, and one after.

    Third order: we discourage a third-order heading, if you require it please use 10-point Times, boldface, initially capitalized, flush left, preceded by one blank line, followed by a period and your text on the same line.
    Latex style files:
    The following files contain the LaTeX macros necessary for you to format your paper based on the above instructions/measurements.

    latex8.sty -- the style file
    latex8.tex -- the main macro set
    latex8.bib -- the sample bibliography macros
    latex8.bst -- the bibliography main macro set -- a sample of how your paper should look when it's finished.